⁄New Township Building Project

New Township Building Project

A Brief Summary

On September 1, 2021 the Upper Dublin community was in the direct path of an eight-mile long by 400-yard-wide EF-2 tornado associated with Hurricane Ida. In a brief 14-minute period unimaginable devastation was left in the path of 130 mph winds, with destruction exacerbated by five hours of heavy rains that followed. The storm claimed one life and generated millions of dollars in damages to more than 1,500 public, private and institutional properties including the Upper Dublin Township Municipal Complex (Administrative Offices, Police Department, and Public Works Building).

The damage to the Township Facility was caused not only by the tornadic winds themselves, but also by windblown debris from surrounding structures and fallen trees. Large portions of the roof were blown off during the storm, causing structural damage, damage to mechanical, electrical, communications systems, security and life safety systems, and extensive water damage to the facility.

Presently, the Township is in the process of recovering from this disaster, along with a later pipe break that occurred on December 25, 2022 in the previously-thought-salvageable portion of the building which subsequently revealed hidden issues within the facility which predated the tornado.

Other Supporting Documents

Public Meeting Timeline

In an effort to ease the navigation of public meetings regarding the Township Building Project and further transparency, the Township has constructed a timeline of public meetings where the Township Building Project has been discussed along with a link to the recorded meeting and supporting documents. Township Building Project discussion items include insurance claims, consultants, grants, leases, bids, the 12/25/22 pipe break incident, and the development, design, & construction of the Public Works Building, Police Department, & Township Building.

Under each public meeting below, all agenda items concerning the Township Building Project have been listed along with a link to the recorded meeting and downloadable agendas, minutes, presentations, and supporting material from the respective meeting. Additionally, each agenda item listed will have a timestamp indicating where that discussion took place within the linked recording.

This page will continually be updated with information as this project progresses.

10/12/2021 BOC Stated Meeting

To view the recorded BOC Stated meeting of 10/12/2021, please click here.

  • Item J (03:50:54) - Consider motion to approve short-term lease at 370 Commerce Drive.
  • Item P (03:57:59) - Consider motion to approve Professional Services Agreement with Claims Adjuster, Young Adjustment Company, Inc.

Below are the relevant supporting materials from the BOC Stated meeting of 10/12/2021.

4/12/2022 BOC Stated Meeting

To view the recorded BOC Stated meeting of 4/12/2022, please click here.

  • Presentation (00:17:13) - Status Update on 801 Loch Alsh Avenue Insurance Claim
  • Item L (03:26:19) - Consider motion to approve Witt O’Briens, a Disaster Recovery Consultant.

Below are the relevant supporting materials from the BOC Stated meeting of 4/12/2022.

9/13/2022 BOC Stated Meeting

To view the recorded BOC Stated meeting of 9/13/2022, please click here.

  • Item D (01:21:53) - Update on Public Works Building Project by Township Manager.
  • Item L (01:39:21) - Consider motion to approve lease extension at 370 Commerce Drive.

Below are the relevant supporting materials from the BOC Stated meeting of 9/13/2022.

 

10/11/2022 BOC Stated Meeting

To view the recorded BOC Stated meeting of 10/11/2022, please click here.

  • Item M (03:52:18) - Consider motion to authorize staff to proceed with Design & Bidding of Option 2 for a 4-bay garage with an estimated project budget of $12,869,975 for the Public Works Building and an Option for a 5-bay bid alternate with an estimated project budget of $14,051,835 for the Public Works Building.
  • Item N (04:05:41) - Consider motion to authorize staff to execute a contract with DEI, in an amount not to exceed $555,000, to provide Construction Management Services for the reconstruction of the Public Works Building.
  • Item O (04:07:40) - Consider motion to authorize staff to execute a contract with GKO, in an amount not to exceed $466,500, to design the Public Works Building.
  • Item P (04:08:08) - Consider motion to authorize staff and DEI to proceed with an RFP for Architectural Design Firms to submit concept designs for Option 2 for the Township Building.
  • Item Q (04:19:10) - Consider motion to authorize staff to execute a contract with DEI to provide Pre-Design Construction Management Services for the reconstruction of the Township Building at a cost not to exceed $35,000.

Below are the relevant supporting materials from the BOC Stated meeting of 10/11/2022.

 

11/9/2022 BOC Stated Meeting

To view the recorded BOC Stated meeting of 11/9/2022, please click here.

  • Item D (00:30:21) - Update on Township Building Project included in Manager's report.
  • Item P (01:18:32) - Consider motion to approve Designation of Agent Resolution authorizing Jonathan Bleemer to execute for UDT PEMA Grant Funding.

Below are the relevant supporting materials from the BOC Stated meeting of 11/9/2022.

 

12/13/2022 BOC Stated Meeting

To view the recorded BOC Stated meeting of 12/13/2022, please click here.

  • Item W (02:09:13) - Consider motion for notification to the Pennsylvania Office of the Budget for acceptance of the Redevelopment Assistance Capital Program (RACP) Grant for the Upper Dublin Township Facilities Project in the amount of $4,500,000.

Below are the relevant supporting materials from the BOC Stated meeting of 12/13/2022.

 

1/10/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 1/10/2023, please click here.

  • Item D.1 (00:38:19) - Consider authorizing the Township Manager, if deemed necessary by the Manager, to retain Young Adjustment Company, Inc for damage incurred at the township building on December 25, 2022.

Below are the relevant supporting materials from the BOC Stated meeting of 1/10/2023.

 

2/14/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 2/14/2023, please click here.

  • Item D (00:18:37) - Update on Township Building Project included in Manager's report.
  • Item I (02:44:45) - Consider motion to authorize D’Huy Engineering and GKO to Design and Bid the Renovation portion of the Public Works Building, Phase 2.
  • Item J (03:26:26) - Consider motion to amend the D’Huy Engineering Contract for Option 3 scope, subject to finalizing an agreement amendment acceptable to the Township Solicitor.
  • Item K (03:27:23) - Consider motion to authorize staff and D’Huy Engineering to expedite the Design and Construction Phase of a new Upper Dublin Township Building, within the Option 3 budget, in the amount of $200,000, subject to finalizing an agreement acceptable to the Township Solicitor.
  • Item L (03:27:57) - Consider motion to award a contract to GKO Architects for Option 3 design for a new Upper Dublin Township Building, subject to finalizing an agreement acceptable to the Township Solicitor.

Below are the relevant supporting materials from the BOC Stated meeting of 2/14/2023.

 

3/14/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 3/14/2023, please click here.

  • Presentation (00:03:34): D'Huy Engineering to present status update on the Township Building
  • Item D (02:52:30) - Update on Township Building Project included in Manager's report.
  • Item H (04:38:57) - Consider motion to approve Site Layout, General Building Layout and Exterior Facade of Township Building.

Below are the relevant supporting materials from the BOC Stated meeting of 3/14/2023.

 

4/11/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 4/11/2023, please click here.

  • Presentation (00:09:47): Status Update on Township Building by D’Huy Engineering
    **NOTE: Included on page 11 of the attachment below called "Presentation UDT BOC 4-11-23" is the Updated Projected Costs for the Public Works and Township Buildings.**
  • Item J (01:47:29) - Consider motion to approve the site plan layout presented April 11, 2023 for the Township Public Works/Township Building Project.
  • Item K (01:48:10) - Consider motion to approve the general floor plan with reduced total square footage to approximately 53,000 sq. ft. as presented April 11, 2023 for the Township Building.
  • Item L (01:48:44) - Consider motion to approve rooftop solar as an alternate bid for the Township Building Project.
  • Item M (01:49:36) - Consider motion to approve a geothermal HVAC system for the Township Building.

Below are the relevant supporting materials from the BOC Stated meeting of 4/11/2023.

 

5/9/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 5/9/2023, please click here.

  • Presentation (00:22:59): Status Update on Township Building by D’Huy Engineering
  • Item L (02:07:31) - Consider motion to approve the general Building Façade for the Township Building.

Below are the relevant supporting materials from the BOC Stated meeting of 5/9/2023.

 

5/30/2023 BOC Special Meeting

To view the recorded BOC Special meeting of 5/30/2023, please click here.

  • Item A (00:00:58) - Consider action on lowest responsible Bid for the Public Works Building Phase 2 Renovation Project - General Construction to LBI Construction, LLC in an amount not to exceed $1,769,000, contingent upon review, approval and proper execution of the insurance, bonding, and agreement requirements of the Bidding Documents.
  • Item B (00:19:11) - Consider action on lowest responsible Bid for the Public Works Building Phase 2 Renovation Project – Mechanical Construction to Shannon A. Smith, Inc. in an amount not to exceed $835,000, contingent upon review, approval and proper execution of the insurance, bonding, and agreement requirements of the Bidding Documents.
  • Item C (00:19:41) - Consider action on lowest responsible Bid for the Public Works Building Phase 2 Renovation Project – Electrical Construction to Brendan Stanton, Inc. dba BSI Electrical Contractors in an amount not to exceed $1,472,000, contingent upon review, approval and proper execution of the insurance, bonding, and agreement requirements of the Bidding Documents.
  • Item D (01:04:38) - Consider action on lowest responsible Bid for the Public Works Building Phase 2 Renovation Project – Plumbing Construction to Hirschberg Mechanical in an amount not to exceed $508,890, contingent upon review, approval and proper execution of the insurance, bonding, and agreement requirements of the Bidding Documents.
  • Item E (01:05:18) - Consider motion to approve Professional Service Contract for the Public Works Building Phase 2 Renovation Project – Commissioning Verification Authority/Testing Adjusting Balancing Services to Butler Balancing Co, Inc. in an amount not to exceed $15,000, subject to proper execution of the contracts, insurance and bonding as required in the Contract Documents.
  • Item F (01:05:48) - Consider motion to approve Professional Service Contract for the Public Works Building Phase 2 Renovation Project – Construction Testing and Special Inspection Services to Earth Engineering, Inc. in an amount not to exceed $25,000, subject to proper execution of the contracts, insurance and bonding as required in the Contract Documents.

Below are the relevant supporting materials from the BOC Special meeting of 5/30/2023.

 

6/13/2023 BOC Special Meeting

To view the recorded BOC Stated meeting of 6/13/2023, please click here.

  • Public Comment / Questions for Items Not on the Agenda (02:10:43) - Public comment regarding the New Township Building Project.
  • Item P (03:19:47) - Consider action on Resolution #23-2509 authorizing filing Redevelopment Assistance Capital Program (RACP) Application for the Township Building.

 

6/20/2023 Planning Commission Meeting

To view the recorded Planning Commission meeting of 6/20/23, please click here.

  • Item B (00:00:50) - Review of Upper Dublin Township Municipal Building Plans, 801 Loch Alsh Rd, UD #23-02

 

7/18/2023 Planning Commission Meeting

To view the recorded Planning Commission meeting of 7/11/23, please click here.

  • Item B (00:00:48) - Review of Upper Dublin Township Municipal Building Plans for 801 Lock Alsh Road, Final Land Development Application UD #23-02

 

8/3/2023 Shade Tree Commission Meeting

  • Item 4-a - Land Development Plans - UD Twp Bldg 801 Loch Alsh

 

8/8/2023 BOC Stated Meeting

To view the recorded BOC Stated meeting of 8/8/23, please click here.

  • Item J (00:14:44) - Status Update on Township Building by D'Huy Engineering
  • Item N (03:09:17) - Consider motion to approve Preliminary/Final Land Development for 801 Loch Alsh Avenue, Upper Dublin Township Building.

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